Vendor Terms and Conditions
The Office of The Okuapehene; Organizers of the Akuapem Odwira Festival is committed to a quality event with an interesting assortment of vendors. Please read and understand these policies and procedures. As a vendor, you are expected to comply with all the vendor terms and conditions listed. Failure to comply with these policies and procedures will result in termination on the spot.
VENDOR APPLICATION DEADLINE – August 19th, 2022
General Info
Accreditation
The office of the Okuapehene will be the only authorized office to issue any and all accreditations for vendors and media. Any person without the proper accreditation will be spot fined not less than 1000 Ghana Cedis. For Media Accreditations please contact the Office of the Okuapehene located at the ground level of the Okuapehene’s Palace – Akropong.
Beverages
The Office of Okuapehene maintains the exclusive right to all beverage sales and distribution at the Odwira Village. Unless previously authorized, no vendor or sponsor may sell or provide samples of alcohol, carbonated soft drinks, bottled water, iced tea or bottled fruit juices. This policy will be strictly enforced and will result in termination.
Booth
- 10 x 10ft vendor booth area will be provided to each vendor
- All vendors are provided with their assigned vendor space applied for. No large racks or tables are permitted outside your booth space. If you need more room for your display and storage, you must purchase a second booth.
Selection process
- Festival sponsors will have top priority in placement in all spaces, including food booths and corner locations.
- The Festival reserves the right to limit the number of vendors selling similar items or services.
- In cases of duplication, approved vendors who fully paid for their vendor space by registration deadline will get priority.
- No applications will be accepted after August 19th, 2022
- Vendors will be notified of booth assignments on August 22, 2022 via email.
Registration and space assignments will be honored strictly based on space availability at the time your application and payment received. Space assignments will be made based on the type of exhibit, sold or marketed. No refunds, no cancellations, transfers, and credits will be issued
Signage
Only professional quality signs may be posted on the space allocated; no hand-written signs are permitted.
Electricity: Electricity will be provided to vendor booths, with an electrical socket and light bulb.
Site access/Set up: Vendors will be pre-assigned site access and set-up times. All vehicles must be off event site by 9:30 a.m. on event days.
Clean up: Vendors are responsible for cleanup of their space and removal of trash during and after the Festival.
Overnight Security: The Festival contracts limited overnight security. However, the Festival will not be held responsible for lost, stolen or damaged merchandise. Vendors who choose to leave items overnight do so at their own risk.
Pets: No pets are allowed on the premises, including inside vendor booths.
Music: If your booth involves music or sound, it must not reach beyond 20 feet of your booth. You must be pre-approved for sound.
Festival Logo: Do not use the official Akuapem Odwira logo or artwork, or incorporate the name Odwira Festival into your product line. The name and logo are protected by trademark and copyright laws and may only be used by special licensing agreements.
ALL VENDORS MUST SUBMIT COPIES OF THEIR BUSINESS REGISTRATION, TAX ID NUMBER AND FDA PERMITS TO THE OFFICE OF OKUAPEHENE AT LEAST TWO WEEKS PRIOR TO YOUR VENDING DATE. NO APPLICATION WILL BE PROCESSED UNLESS ALL OF THE FOLLOWING ITEMS ARE INCLUDED IN THE REGISTRATION PACKAGE:
- Application Form
- Agreement (signed and dated)
- Payment
By Signing this document, I affirm I have read and understand the above terms and condition and agree to abide by them.